Reopening Oklahoma

Art Department / Hair and Makeup / Wardrobe Department

• Reference Oklahoma’s Hair and Nail Salon and Barbershop Guidance.
• Utilize virtual meetings for tests and fittings when possible.
• Hair, makeup, and wardrobe workstations may be at least 6 feet (about 2 arms’ length) apart.
• Hair and makeup artists, wardrobe personnel, and talent should consider washing hands regularly with soap and water and wearing PPE equipment for all in-person tasks.
• Consider additional prep and strike days.
• Consider increased ventilation for hair, makeup, and wardrobe-designated spaces.
• Stagger hair, makeup, and costume calls to minimize the gathering size.
• Clean and disinfect workstations before and after each talent appointment.
• Consider a daily clean and disinfect of all linens and used costumes and store in a closed container/cabinet.
• Clean and disinfect all hampers that hold soiled linens and be sure to use a hamper that can be lined and closed.
• Grooming tools may be disposable after one use and/or assigned to a specific individual and cleaned and disinfected before and after each use. Consider storing in labeled, closed container.
• Utilize actors’ personal makeup, grooming equipment, and clothing when possible.
• Consider cleaning and disinfecting new items immediately after their purchase and/or store in closed container for duration needed to naturally disinfect surface.
• Set dressers, props, and other on-set hair & makeup personnel wear appropriate PPE and dispose after each use.
• Talent removes makeup and returns costume on their own. Tools and training may be provided, as needed.

Casting

• Utilize virtual platforms for remote casting.
• Notify talent ahead of the audition of COVID-19 protocols and expectations upon arrival and provide signage on the audition site.
• Consider virtual or remote check-in, or one person conducting in-person check-in. This individual could wear PPE and clean and disinfect the area between check-ins.
• Maintain social distancing of at least 6 feet (about 2 arms’ length) between casting personnel and talent.
• Consider time between auditions for regular disinfecting and designating one individual to clean.
• Mark specific entrances and exits to minimize exposure exiting and entering the room and casting building.

Craft services / Catering

• Reference Oklahoma’s Full Service and Quick Service Restaurant Guidance for additional information on food service & dining guidelines.
• Consider hand washing/sanitizing stations before and after craft services and meals.
• Consider only offering packaged and pre-portioned meals and snacks.
• Consider staggered lunches to maintain distance of at least 6 feet (about 2 arms’ length) between diners.
• Mark proper distance between individuals waiting to receive food.
• Sanitize dining stations between individuals.
• Catering services or designated team may exclusively handle meals & distribution to crew. Consider additional designation if quarantined individuals are on set.
• Consider a to-go-style production meal pick-up with crew returning to assigned location.
• All members serving food should consider wearing PPE and practicing respiratory etiquette. After serving food they should consider immediately washing their hands for 20 seconds.

Location / Tech Scout

• Utilize virtual scouting whenever possible.
• Connect with location contacts/owners for up-to-date local restrictions for permitting and events in public and private locations.
• Inquire with location owner about location specific restrictions, protocols, and preferences. Plan accordingly.
• Follow CDC recommendations and Executive Orders to declare travel to/from Oklahoma in the last 21 days.
• Disperse relevant documents virtually before, during, and after scouts.
• Utilize/provide PPE when meeting in person, in confined spaces, and if carpooling to and from locations.

Medical Personnel / Set Medic

• Medical personnel should consider taking temperatures/check medical credentials/approvals.
• Medical personnel should consider visually monitoring cast and crew for those that look ill and may proactively patrol set to consult personnel.

Minors

• Consider PPE size & adjust to sufficiently fit minors.
• No makeup unless deemed necessary.
• Consider social distancing, ventilation, and PPE when planning education time & schedule.

On-Set Protocols

• Consider local guidelines, CDC gathering recommendations, social distancing, and ventilation when planning base camp, department and talent holding spaces, craft services, video village, blocking and rehearsals, and catering.
• Consider designated entrances and exits to minimize face-to-face exposure of departments/individuals entering and exiting.
• Utilize and provide hand washing/sanitation stations throughout set. Include signage to encourage regular and proper protocols. Consider hand washing/sanitation in creating the shooting schedule.
• Consider additional time for additional cleaning and sanitation in set dressing, props, between set-ups, and other natural breaks in the shooting schedule.
• Consider cleaning and disinfecting the entire location and set at the start of every workday.
• All on-set personnel wear PPE. On-set personnel should consider disposing of, changing, and cleaning PPE as needed when handling equipment and after completing face-to-face tasks.
• Consider essential on-set personnel and staggered department times to cut down over crowding and face-to-face exposure.
• Electric, Grip, Camera and Sound Departments may consider additional equipment needs to reduce sharing.
• Electric, Grip, Camera and Sound departments may consider cleaning and disinfecting equipment after each use and high-touch surfaces regularly.
• Electric, Grip, Camera, and Sound Departments may consider avoiding sharing or passing equipment between individuals.
• Electric, Grip, Camera, and Sound Departments may consider labeling equipment for use by a single crew member and/or talent.

Production Office / Trailers / Tents

• Clean and disinfect surfaces daily. Consider designating one person to clean high-touch points at regular intervals.
• Arrange for more ventilation by utilizing open windows and doors, a/c and heating units, and exterior options.
• Consider spacing workstations at least 6 feet (about 2 arms’ length) apart.
• Consider staggered work shifts and telework options when possible to maximize space.
• Arrange for pick-up and/or deliveries outside of office/building/trailer/tent.
• Limit community areas to avoid group congregation.
• Consider specific entrance and exit points to minimize face-to-face exposure entering and exiting.

Talent

• Production may consider social distancing and PPE for actors, stand-ins, and extras in holding spaces, blocking, and rehearsals.
• Provide talent with individual writing tool for notes, paperwork, etc.
• Consider CDC recommendations, local restrictions, and social distancing as Extras are deemed necessary.

Transportation

• Delegate a person to clean a transportation vehicle at the beginning, between use, and end of the day.
• Consider CDC gathering recommendations when planning and scheduling transportation capacity and trips to/from set.
• Utilize PPE and increase ventilation during transportation.