SUMMARY
Perform professional administrative and staff support for executive leadership team to ensure operations run efficiently.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following:
- Manages and maintains schedules, coordinates and organizes various meetings, conferences, teleconferences and travel.
- Prioritizes, compiles and distributes various correspondences.
- Receives, screens and responds to incoming calls and messages.
- Composes, proofreads and finalizes correspondences, memorandums, reports, meeting minutes and presentations.
- Enters purchase requisitions and expense reports into database.
- Maintains professionalism in handling confidential/sensitive information for executive leadership team.
- Communicates with all levels of the organization as well as external parties.
- Maintains office supplies, office equipment and filing systems.
- Participates and contributes to special projects.
- Performs other job-related duties as assigned.
SUPERVISORY/MANAGEMENT AUTHORITY
No supervisory/management authority.
EDUCATION AND EXPERIENCE
Associates degree in business or related field and 5 years of administrative experience or an equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong interpersonal skills with the ability to work in a team setting.
- Excellent written and verbal communication skills.
- Ability to adapt to changes, manage competing demands and deal with frequent changes, delays, or unexpected events.
- Ability to proactively anticipate needs/priorities and respond accordingly.
- Ability to prioritize work schedule and function with minimum supervision.
- Ability to maintain confidentiality and display integrity, accountability and respect in dealings with internal and external customers.
- Knowledge of Microsoft Office products and office/business procedures and equipment.
- Excellent project management and organization skills, including the ability to handle multiple complex projects simultaneously against deadlines.
- Ability to maintain a positive professional working relationship with management and coworkers.
- Must have and maintain a valid driver’s license.
WORK ENVIRONMENT
Work is primarily performed in a climate-controlled office setting. Work may require travel.
